Receptionist (225-912)

The receptionist serves as the first point of contact for clients, visitors, and staff members entering an organization. Responsible for creating a welcoming and professional atmosphere, the receptionist plays a crucial role in maintaining the company’s image and ensuring smooth operations at the front desk. This position involves managing a variety of administrative tasks and interacting with people daily, requiring excellent communication skills and a friendly demeanor. The receptionist also coordinates with various departments to relay messages, handle inquiries, and ensure that the office environment remains organized and efficient. With the ability to multitask and manage multiple priorities, the receptionist supports the company's overall functionality and contributes to a positive work environment.

Responsibilities

• Greet and welcome visitors as soon as they arrive at the office.
• Direct visitors to the appropriate person and office efficiently.
• Ensure the reception area is tidy and presentable, with all necessary materials.
• Answer, screen, and forward incoming phone calls professionally and promptly.
• Provide accurate information in-person and via phone/email when requested.
• Receive, sort, and distribute daily mail and deliveries efficiently.
• Maintain office security by following safety procedures and controlling access.
• Update calendars and schedule meetings to facilitate smooth administration.
• Perform other clerical receptionist duties such as filing and photocopying as needed.
• Keep updated records of office expenses and costs for future reference.
• Collaborate with other departments for meetings, conferences, and events coordination.
• Manage the ordering of office supplies to ensure availability and functionality.

Requirements

• Proven work experience as a receptionist, front office representative, or similar role.
• Proficiency in Microsoft Office Suite and basic computer skills required.
• Hands-on experience with office equipment like printers and fax machines.
• Professional attitude and appearance for representing the company image.
• Solid written and verbal communication skills are mandatory for effective task performance.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• High school diploma; additional certification in Office Management is a plus.