Receptionist 13N25

Join our growing team as a Receptionist, where your vibrant personality and organizational skills will create a welcoming and professional environment for our guests and clients. As the face of our company, you will be at the forefront, greeting visitors and managing initial inquiries, ensuring that our visitors receive a positive first impression. Your role will involve a variety of administrative tasks that contribute to the smooth operation of our office. Whether it’s managing the phone system, scheduling appointments, or assisting with clerical tasks, your attention to detail and dedication to customer service will be essential to our success. This role is perfect for someone who thrives in fast-paced environments and enjoys interacting with diverse groups of people.

Responsibilities

• Greet visitors warmly and make sure they are comfortable while waiting.
• Manage the multi-line phone system and direct calls to appropriate staff.
• Maintain the reception area ensuring it is tidy and welcoming at all times.
• Handle inquiries in person, via email, and over the phone efficiently.
• Schedule and coordinate appointments and meetings for the office management.
• Assist with administrative tasks, such as data entry and filing documents.
• Accept deliveries, packages, and distribute them to appropriate departments.
• Maintain company’s contact and visitor logs records accurately.
• Provide necessary clerical support to staff and management as required.
• Ensure all confidential information is kept secure and handled appropriately.
• Support event planning efforts by arranging logistics and managing RSVPs.
• Maintain office supplies inventory, alerting management when stock is low.

Requirements

• Proven experience as a Receptionist or in a similar customer service role.
• Exceptional verbal and written communication skills are essential.
• Strong organizational skills with the ability to multi-task efficiently.
• Proficient in using office software like Microsoft Office and phone systems.
• Professional attitude and appearance are required at all times.
• Ability to be resourceful and proactive in problem-solving situations.
• Minimum high school diploma; additional qualifications are a plus.