Receptionist 09F25

The Receptionist 09F25 is a pivotal role within our organization, serving as the first point of contact for clients and visitors. This role requires an individual who is not only efficient and organized but also possesses excellent communication and interpersonal skills. As a receptionist, you will be responsible for managing the front desk, greeting visitors, and handling inquiries in a professional manner. Your ability to maintain a calm and welcoming environment is crucial. Candidates should be able to multitask effectively and possess a keen eye for detail. This role is perfect for someone who enjoys interacting with people and contributing to a positive office atmosphere. Join our team and play a vital role in shaping our client's first impressions.

Responsibilities

• Greet and welcome visitors as soon as they arrive at the office.
• Direct visitors to the appropriate person or department they request.
• Answer, screen, and forward incoming phone calls courteously.
• Ensure the reception area is tidy and presentable at all times.
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries efficiently.
• Maintain office security by following safety procedures and controlling access.
• Order front office supplies and keep inventory of stock levels.
• Schedule meetings and appointments effectively, managing calendars.
• Assist with various administrative tasks including copying, faxing, and filing.
• Coordinate with office staff to ensure smooth operations and procedures.
• Support the team with special projects and perform other duties as assigned.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and other office management software.
• Hands-on experience with office equipment such as printers and fax machines.
• Professional attitude and appearance, maintaining professionalism.
• Solid written and verbal communication skills in English.
• Ability to be resourceful and proactive when issues arise in the office.
• Excellent organizational skills and multitasking abilities under pressure.
• High school degree; additional certification in Office Management is a plus.