Receptionist 04D25

As a Receptionist at our company, you'll be the first point of contact for our clients, visitors, and team. Your role is integral to creating a friendly, approachable, and professional impression of our organization. You'll be responsible for handling all front-desk activities, including greeting guests, answering inquiries, managing phone calls, and maintaining the reception area. As the face of our company, you'll demonstrate excellent communication skills, a high degree of professionalism, and unwavering patience. You will manage various administrative tasks and support the smooth operation of the office with efficiency and grace. Come join our enthusiastic team and help us maintain an organized, welcoming environment.

Responsibilities

• Welcome and greet all visitors in a friendly and professional manner.
• Answer, screen, and forward incoming phone calls promptly and efficiently.
• Maintain a tidy and presentable reception area at all times.
• Manage the schedule and appointments for conference rooms and meeting areas.
• Assist in company events and meetings by coordinating logistics and materials.
• Receive, sort, and distribute daily mail and deliveries accurately.
• Assist with administrative tasks such as data entry, filing, and photocopying.
• Ensure all office and pantry supplies are ordered and stocked regularly.
• Keep updated records of office expenses and costs as required.
• Address client inquiries and direct them to the appropriate person or department.
• Respond to emails and messages in a timely and courteous manner.
• Coordinate with the building management for maintenance requests or issues.

Requirements

• Proven work experience as a Receptionist or similar role is preferred.
• Strong verbal and written communication skills are essential for interaction.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work independently and handle multiple tasks efficiently.
• Exceptional organizational skills and attention to detail are required.
• Professional appearance and demeanor, with a customer-oriented mindset.
• High school diploma; additional qualification as an Administrative Assistant is a plus.