Real Estate Admin & Listings Specialist 23O25

The Real Estate Admin & Listings Specialist is a crucial member of a real estate team, ensuring seamless operations within the property listings and administrative domains. This role demands efficient handling of real estate databases and listings management, maintaining up-to-date property information, coordinating with agents and clients, and assisting in various administrative functions. The ideal candidate harmonizes administrative excellence with in-depth real estate industry knowledge, showing unwavering attention to detail and a solid capacity to prioritize in a dynamic, fast-paced environment. Serving as a cornerstone to both agents and clients, the Real Estate Admin & Listings Specialist guarantees that all processes related to property listings and sales support are conducted with precision, professionalism, and utmost confidentiality.

Responsibilities

• Prepare and maintain property listings, ensuring accurate and timely data entry.
• Collaborate closely with real estate agents to facilitate seamless transaction workflows.
• Coordinate property showings and manage schedule appointments with clients and agents.
• Assist in drafting and reviewing documentations, ensuring compliance with real estate regulations.
• Manage and update multiple real estate databases and customer relationship management systems.
• Provide administrative support by handling phone calls, emails, and internal communication tasks.
• Organize and manage electronic and physical filing systems for ease of access and retrieval.
• Act as a liaison among clients, agents, and other real estate professionals for seamless coordination.
• Maintain the confidentiality of sensitive client and transaction information at all times.
• Support marketing initiatives by ensuring listings have quality photographs and accurate descriptions.
• Prepare status reports and track key performance indicators for ongoing real estate projects.
• Facilitate agent onboarding by organizing training schedules and providing technical support.

Requirements

• Minimum of 2 years of experience in real estate administration or related field.
• Proficiency in real estate management software and Microsoft Office Suite tools.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Excellent communication skills with a professional demeanor both in-person and in writing.
• High attention to detail and commitment to providing accurate and timely information.
• Ability to maintain composure and prioritize under high-pressure situations effectively.
• Experience with customer relationship management systems considered an advantage.