Real Estate Admin (225-928)

The Real Estate Admin is a crucial part of any real estate team, providing essential support and organizational expertise to ensure the seamless operation of the business. This role is ideal for individuals who are well-organized, detail-oriented, and have a passion for the real estate industry. The Real Estate Admin is responsible for a wide range of tasks, including managing communications, coordinating appointments, maintaining records, and supporting the marketing efforts of real estate agents. This position requires excellent interpersonal skills, a proactive attitude, and the ability to work independently as well as collaboratively in a fast-paced environment. A successful Real Estate Admin contributes to the efficiency and effectiveness of the real estate team, helping to drive sales and maintain positive client relationships.

Responsibilities

• Manage and respond to daily communications from clients and partners promptly.
• Schedule and coordinate property showings, meetings, and appointments efficiently.
• Maintain comprehensive filing systems for property listings, client records, and transactions.
• Prepare and distribute marketing materials, such as flyers and online ads, for properties.
• Assist real estate agents with contract preparation and document management tasks.
• Maintain and update listings databases to ensure accurate and current information.
• Organize and attend team meetings, taking minutes and tracking action items diligently.
• Coordinate events and open houses, including logistics, promotion, and follow-up activities.
• Handle office administrative tasks, including supply management and equipment maintenance.
• Act as a point of contact for inquiries and provide excellent customer service to clients.
• Conduct market research and analysis to support real estate sales strategies and decisions.
• Maintain a positive work environment and promote teamwork and collaboration within the team.

Requirements

• Previous administrative experience in a real estate setting is highly preferred.
• Proficiency in Microsoft Office Suite and real estate software applications.
• Excellent verbal and written communication skills are essential for this role.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• High degree of professionalism and confidentiality in handling sensitive information.
• Strong attention to detail and accuracy in all work responsibilities.
• Ability to work independently with minimal supervision and as part of a team.