Purchasing Officer 27O25

A Purchasing Officer is a critical role within any organization responsible for acquiring goods and services essential for the company’s operations. This position is pivotal in ensuring that the procurement process is efficient, cost-effective, and aligned with the organizational goals. The Purchasing Officer works closely with various departments to understand their needs and coordinates with suppliers to ensure the appropriate goods and services are delivered in a timely manner. Negotiation, strategic sourcing, and market analysis are key aspects of this role, along with maintaining strong relationships with vendors to secure advantageous terms. It requires not only thorough market knowledge but also strong communication and organizational skills to manage the purchasing process from start to finish effectively.

Responsibilities

• Analyze purchase requisitions and process purchase orders to ensure timely procurement.
• Develop and maintain strategic relationships with key suppliers and vendors.
• Negotiate contracts and pricing agreements to secure beneficial terms for the company.
• Evaluate bids and make recommendations based on commercial and technical factors.
• Monitor market trends, competitor strategies, and supplier performance to adjust purchasing strategies.
• Ensure compliance with the company’s purchasing policies and procedures.
• Maintain accurate records of orders and pricing via the company’s procurement software.
• Communicate with department heads to forecast future purchasing needs and trends.
• Track orders and ensure timely delivery from suppliers, troubleshooting any issues as they arise.
• Prepare and present detailed reports on purchase costs and supplier performance to management.
• Coordinate with warehouse staff to ensure proper stock levels are maintained.
• Conduct regular supplier performance reviews to identify areas for improvement.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum of three years of experience in a purchasing or procurement role.
• Strong negotiation skills and ability to build profitable relationships with vendors.
• Proficient in using procurement software and Microsoft Office Suite.
• Excellent communication and interpersonal skills to work effectively with diverse stakeholders.
• Strong analytical and decision-making skills to ensure efficient purchasing operations.
• Knowledge of sourcing and procurement techniques, including vendor management.