Purchasing Assistant 23J25

The Purchasing Assistant plays an integral role in the procurement department by supporting the purchasing team with various tasks to ensure smooth operations. This position involves handling administrative duties, processing orders, and maintaining supplier relationships. The Purchasing Assistant will work under the supervision of the Purchasing Manager and coordinate with internal and external stakeholders to fulfill company inventory needs. This role requires meticulous attention to detail, strong communication skills, and the ability to manage multiple tasks effectively. The ideal candidate has a proactive approach to problem-solving and is eager to contribute to the efficiency and effectiveness of the purchasing process.

Responsibilities

• Assist in the preparation and issuance of purchase orders to vendors.
• Monitor stock levels and identify purchasing needs within the organization.
• Maintain updated records of invoices, purchase orders, and delivery details.
• Negotiate pricing and terms with suppliers to achieve cost savings and value.
• Coordinate with warehouse staff to ensure correct product delivery schedules.
• Communicate with suppliers to address any discrepancies or delivery issues promptly.
• Support the purchasing manager in assessing vendor performance and reliability.
• Provide administrative support by preparing reports and updating purchasing databases.
• Assist in the research and evaluation of potential new vendors and products.
• Ensure that all purchased goods meet company standards and requirements.
• Collaborate with internal departments to clarify purchase order specifications.
• Respond to inquiries from staff and vendors in a timely manner.

Requirements

• Bachelor's degree in Business, Supply Chain, or a related field preferred.
• At least 1-2 years of experience in a purchasing or administrative role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills are essential.
• Proficiency in Microsoft Office Suite and purchasing software applications.
• Ability to work both independently and collaboratively within a team environment.
• Demonstrate strong negotiation skills and a proactive approach to problem-solving.