Project Administrator 15J25

The Project Administrator's role is pivotal in the smooth execution of projects within an organization. They are responsible for facilitating project management activities, coordinating between departments, and ensuring compliance with project timelines, budgets, and standards. As a Project Administrator, you will work closely with project managers and team members to maintain effective communication and documentation throughout the project lifecycle. Your attention to detail and ability to multitask will support the management team in delivering high-quality projects. This position requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle diverse tasks simultaneously. The ideal candidate will be detail-oriented and have a strong ability to prioritize work in a fast-paced environment, knowing how to address both daily requirements and the surprise challenges that projects bring.

Responsibilities

• Coordinate with project managers to establish project plans and timelines.
• Assist in the preparation and maintenance of project documentation and reports.
• Conduct regular project status reviews for team alignment and updates.
• Monitor project budgets and track expenses to ensure financial accuracy.
• Communicate effectively with stakeholders to relay project progress and issues.
• Maintain effective records management processes for project files and documentation.
• Facilitate meetings, prepare agendas, and distribute minutes to relevant parties.
• Use project management tools to track timelines, deliverables, and issues.
• Identify potential project risks and assist in developing mitigation strategies.
• Support the project team in ensuring quality control and project compliance.
• Assist in the procurement process, including vendor management and contract negotiation.
• Contribute to improving project workflows and optimizing operational processes.

Requirements

• Bachelor's degree in Business Administration, Project Management, or related field.
• At least two years of experience in project management or administration.
• Strong proficiency with project management software and collaboration tools.
• Excellent communication and interpersonal skills to work with diverse teams.
• Exceptional organizational skills and a keen attention to detail are essential.
• Proven ability to work under pressure and manage multiple deadlines.
• Strong analytical skills for problem-solving and decision-making processes.