Procurement Officer (225-911)

The Procurement Officer is a vital member of an organization responsible for managing the procurement processes and ensuring a seamless flow of goods and services. This role involves the planning, coordination, and acquisition of materials, services, and equipment necessary for the organization's operations. The Procurement Officer works closely with suppliers, negotiates contracts, and analyzes market trends to make informed purchasing decisions. With a focus on cost-effectiveness, they ensure quality and timely delivery of products while maintaining strong vendor relationships. A successful Procurement Officer is expected to be organized, analytical, and skilled in negotiation, with a keen eye for detail and an ability to forecast market changes effectively.

Responsibilities

• Develop and implement procurement strategies aligned with organizational goals and objectives.
• Conduct market research to identify potential vendors and assess their suitability.
• Negotiate contracts and agreements with suppliers to secure the best terms and conditions.
• Manage supplier relationships to ensure quality, service, and price standards are maintained.
• Collaborate with internal departments to forecast demand and determine purchasing needs.
• Ensure compliance with procurement policies, procedures, and legal regulations.
• Prepare and process purchase orders and invoices accurately and efficiently.
• Analyze and evaluate bid proposals and vendor performance for continuous improvement.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Identify cost-saving opportunities and implement strategic sourcing initiatives.
• Coordinate delivery schedules, follow up on shipments, and resolve supply disruptions.
• Maintain accurate records and documentation related to procurement activities.

Requirements

• Bachelor’s degree in Business, Supply Chain Management, or a related field.
• Proven experience as a Procurement Officer or in a similar procurement role.
• Strong negotiation skills with the ability to secure favorable terms.
• Excellent analytical and problem-solving abilities with attention to detail.
• Proficiency in procurement software and Microsoft Office Suite.
• Exceptional communication and interpersonal skills for vendor management.
• Ability to multitask, prioritize, and manage time effectively under pressure.