Procurement Coordinator

ROLE PURPOSE:

Support the timely and cost-effective procurement of goods and services by coordinating purchase requests, supplier quotations, purchase orders and deliveries. Maintain accurate procurement records and work with internal teams and suppliers to meet business requirements in line with approved budgets, procurement policies and delegated approval limits.

KEY ACCOUNTABILITIES:

· Coordinate purchase requisitions with requesting departments, ensuring specifications, quantities, delivery requirements and necessary approvals are complete.

· Obtain supplier quotations and prepare comparisons covering price, quality, availability, delivery timelines and payment terms for review and approval.

· Support supplier sourcing, onboarding and evaluation; maintain current supplier records and required supporting documentation.

· Prepare and process purchase orders in the approved ERP or procurement system after obtaining the required approvals.

· Follow up with suppliers on order acknowledgements and deliveries; maintain an open order tracker and escalate delays or supply issues.

· Coordinate receipt of goods and services with the requesting department or stores team, and follow up on shortages, damaged items, returns and replacements.

· Check supplier invoices against purchase orders and goods receipt or service completion records; coordinate with Finance to resolve discrepancies and support payment processing.

· Maintain organised records of requisitions, quotations, approvals, purchase orders, delivery documents and invoices for reporting and audit purposes.

· Support negotiations on pricing and commercial terms within delegated authority; document agreed terms and identify opportunities to reduce costs.

· Prepare procurement status reports covering outstanding requests, open orders, delivery performance and purchasing expenditure.

· Follow procurement policies, confidentiality requirements and conflict of interest procedures; escalate exceptions for approval.

· Perform other related duties as assigned by the line manager.

KNOWLEDGE, SKILLS AND EXPERIENCE:

· Bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration or a related field.

· Typically 2–4 years of experience in procurement, purchasing or supply chain coordination; UAE experience is an advantage.

· Working knowledge of purchase requisitions, quotation comparisons, purchase orders, delivery follow-up and invoice matching.

· Proficiency in Microsoft Excel and experience using an ERP or procurement system.

· Strong organisation, follow-up and communication skills, with the ability to manage competing priorities.

· Attention to detail, commercial awareness and the ability to identify and resolve purchasing discrepancies.

· Ability to handle confidential information and maintain professional relationships with suppliers and internal stakeholders.

A procurement or supply chain qualification, such as CIPS, is an advantage.