Procurement Coordinator - Supplier Onboarding And Systems Data

Synopsis



The purpose of this role is to ensure systems compliance and deliver value through accurate and timely coordination of procurement analytics, supplier onboarding due diligence, and Ariba system data entry. The role supports operational excellence across procurement processes and provides backup coverage for other key procurement roles.

Accountabilities



Supplier Onboarding & Compliance

• Coordinate onboarding of new suppliers by managing the end to end process and ensuring that due diligence checks are undertaken, documentation is complete, and working with Legal & Compliance with Finance teams to ensure that all multi-departmental checks are concluded before a new vendor is onboarded.
• Maintain the Approved Supplier List (ASL), ensuring periodic reviews, renewals, and validation of vendor certifications and performance status.
• Collaborate with Finance, Legal & Compliance, and Category Managers to verify supplier credentials and mitigate onboarding risks.
• Support internal audits and governance reviews related to supplier onboarding, compliance, and data accuracy.
  
  

Procurement Analytics & Reporting

• Conduct spend analysis across categories, contracts, and suppliers to identify trends, opportunities, and compliance gaps.
• Prepare periodic analytical reports including categorized spend summaries, contract utilization (“burn rate”) tracking, tail-spend consolidation, single/sole source spend, and cost savings/avoidance reports.
• Develop and maintain dashboards in SAP and Ariba to visualize contract spend, PO compliance, and sourcing performance metrics.
• Provide regular insights to Category Managers and Procurement leadership to support decision-making and strategic planning.
  
  

Systems Administration (SAP / Ariba)

• Execute Ariba and SAP data entry tasks including contract uploads, supplier registration records, and RFQ/P setup.
• Monitor and resolve system issues in coordination with IT and Ariba support teams, ensuring continuity and accuracy of procurement workflows.
• Maintain system documentation and user records in accordance with governance and data integrity requirements.
• Support system enhancement initiatives by testing new functionalities and providing user feedback.
  
  

Procurement Operations Support

• Maintain open PR/PO status reports and coordinate with business units to ensure timely follow-up and closure of outstanding transactions.
• Expedite critical orders and ensure alignment with agreed delivery milestones and framework agreements.
• Manage monthly office supply requests for the headquarters, ensuring procurement through approved channels and contracts.
• Provide backup support to Procurement Officers or Master Data Coordinators during peak workloads or absences.
  
  

Process Improvement & Collaboration

• Contribute to continuous improvement initiatives aimed at enhancing data accuracy, operational efficiency, and system integration.
• Ensure full adherence to procurement systems protocols, policies, and compliance standards.
• Collaborate with cross-functional teams to support governance reporting and system-driven KPIs.
  
  

Education & Experience

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or related discipline.
• Minimum 4–5 years of experience in procurement analytics, supplier onboarding, or systems coordination.
• Proficiency in Ariba, SAP, or similar e-procurement systems.
• Strong analytical and reporting capabilities with attention to detail.
• Experience in supplier compliance, governance, and procurement data management preferred.
  
  

About Etihad Airport Services-Ground

Etihad Airport Services Ground is the sole ground operations handler at Zayed International Airport.

EASG handles a wide variety of ground functions at the capital’s international airport, from passenger check-in and boarding to baggage handling and aircraft services.

All operations are centered around its three main prerogatives: safety and security in all its functions, world class operations for all customer airlines through maximum efficiency and a world class customer experience for all visiting and transiting guests.

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