Personal Assistant - Aldar Education

Job Description

Aldar Education is currently seeking a Personal Assistant to support one of our schools in Abu Dhabi. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

Since its inception in 2007 with just 250 students, Aldar Education has grown into a highly sought-after education provider, with more than 25 owned and managed premium and super-premium schools and academies- in partnership with some of the world’s most prestigious institutions including Rugby School, King’s College Wimbledon, and Cranleigh. The Group now serves over 38,000 students through 5,000 educators from more than 100 nationalities to deliver world-class education across a broad range of curricula and learning pathways from nursery through to K12.

At Aldar Education, our impact goes far beyond the classroom: we are proud to contribute to the UAE’s vision for a sustainable, knowledge-based economy through premium education. With this in mind, we hire educators and industry professionals who not only embody our values and cultural ethos but also bring a genuine passion for education—qualities central to our mission of shaping the leaders of tomorrow.

If you are passionate about excellence and ready to make a meaningful impact, we invite you to apply and be part of our journey.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

Responsibilities

RESPONSIBILITIES

Main Duties

• To welcome visitors to our school and deal with queries from families, visitors, staff and children.
• To support the administration and organisation of trips and visits.
• To maintain staff files and records, including payroll.
• To facilitate the transfer of documents to and from Aldar HQ.
• To support the recruitment process including taking up references for new staff.
• To line manage the work of the other admin staff.
• Supporting the receptionist at busy times.
• Provide comprehensive administrative support to the Secondary Principal, including diary management, correspondence, meeting coordination, and document preparation.
• Screen and manage phone calls, emails, and meeting requests on behalf of the Secondary Principal, ensuring timely and appropriate responses.
• Draft, edit, and format correspondence, reports, presentations, and official communications, including the oversight of awards.
  
  
  

Specific Duties

• Maintain accurate and confidential records, files, and databases.
• Coordinate and prepare agendas, materials, and minutes for leadership and staff meetings.
• Support the organisation of key school events such as parent meetings, inspections, award ceremonies, and professional development sessions.
• Assist with data collection, collation, and report preparation for ADEK, KHDA, or other regulatory bodies as required.
• Liaise effectively with internal departments (HR, Admissions, Finance, Facilities, etc.) to ensure smooth operations.
• Serve as the first point of contact for parents, staff, and external stakeholders seeking access to the Secondary Principal.
• Manage communications with professionalism, confidentiality, and sensitivity.
• Support the coordination of staff and parent communications, newsletters, and announcements
• Ensure adherence to school policies, procedures, and compliance requirements.
• Support preparation for inspections, audits, and accreditation visits.
• Maintain up-to-date knowledge of school and ADEK policies relevant to secondary operations
  
  
  

Qualifications

Minimum Qualifications

• Minimum diploma / degree of higher education; or Related industry qualification, of graduate level, for the assigned functional area(s).
  
  
  

Minimum Experience

• 3+ Years’ Experience in similar role.
  
  
  

Job Specific Knowledge & Skills

• To be approachable, professional, calm and knowledgeable
• To be able to deal professionally with a range of stakeholders
• To be able to prioritise work load.
• To be IT literate
• To be an excellent and efficient administrator
• To be able to maintain confidentiality
• To be able to think ahead and use initiative
  
  
  

What We Offer:

Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.

Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

---