Personal Assistant 07D25

A Personal Assistant (PA) plays a vital role in supporting executives or high-level managers by managing their schedules, organizing tasks, and conducting administrative work to ensure everything runs smoothly. Acting as the right-hand person to their employer, a PA must be adept at multitasking and resourcefulness, maintaining confidentiality while efficiently managing professional and personal requests. The successful candidate will demonstrate excellent communication skills, exhibit a proactive approach, and possess the ability to work independently with a strong emphasis on problem-solving. Their dedication will streamline the executive's workload, enabling them to focus on strategic planning and decision-making.

Responsibilities

• Manage the executive's calendar to ensure effective time management and prioritization.
• Coordinate travel arrangements, including flights, accommodations, and itineraries to ensure seamless travel experiences.
• Act as the first point of contact for incoming communication, and handle phone calls and messages.
• Prepare correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Handle confidential documents and information with discretion and maintain filing systems.
• Organize meetings, including scheduling, agendas, minute-taking, and follow-up actions.
• Assist with personal tasks and errands to enable the executive to focus on work priorities.
• Screen and manage emails, responding on behalf of the executive as appropriate.
• Coordinate with internal and external stakeholders to facilitate smooth communication and operations.
• Maintain a detailed record of expenses and manage budgeting tasks as required.
• Support project management initiatives by tracking timelines and ensuring deadlines are met.
• Adapt to changes quickly, providing solutions and support in fast-paced environments.

Requirements

• Proven experience as a Personal Assistant or a similar role for at least two years.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational and multitasking skills with attention to detail and accuracy.
• Ability to handle sensitive information with the utmost integrity and confidentiality.
• Proficient in Microsoft Office Suite, and familiar with other office management software.
• Exceptional time-management skills with the ability to prioritize tasks effectively.
• Flexibility and adaptability in a dynamic and fast-paced working environment.