Operations And General Coordinator

Job Description

Sama Integrated Smart Systems

We are a standard, licensed, and registered system integrator company located in Abu Dhabi & Dubai. We are qualified to carry out and offer our high-quality professional primary products and services that revolve around ELV systems, security systems, ICT infrastructure & EV chargers. That includes the full spectrum of sales, installation, testing, commissioning, and maintenance. Our client’s best interest will always come first, and everything we do will be guided by our values and professional ethics. We ensure to hold ourselves accountable to the highest standards by meeting our client’s needs accurately and completely.

Job Summary

The Operations & General Coordinator supports day-to-day operational, administrative, and coordination activities within the ELV business. The role ensures smooth coordination between projects, technical teams, vendors, and management, while supporting operational planning, documentation, and general office functions to enable timely and efficient delivery of ELV projects.

Area Of Responsibility & Brief Description Of Activities

Operations Coordination

• Coordinate daily operational activities across ELV projects, service teams, and support functions.
• Track project schedules, manpower allocation, and task assignments in coordination with project engineers.
• Support material requests, delivery coordination, and follow-ups with procurement and suppliers.
• Monitor operational issues and escalate risks or delays to management.
  
  

Project & Team Support

• Assist ELV project engineers with documentation, reports, and follow-ups on site activities.
• Coordinate communication between site teams, technicians, subcontractors, and head office.
• Maintain trackers for work progress, service calls, and project milestones.
• Support preparation of method statements, schedules, and operational reports as required.
  
  

Administrative & General Support

• Maintain organized records for operations, projects, and vendor documentation
• Prepare correspondence, internal memos, and basic operational reports.
• Coordinate office logistics, approvals, and interdepartmental requests.
• Support management with scheduling meetings, preparing agendas, and recording minutes.
  
  

Compliance & Reporting

• Ensure operational documents comply with company procedures and client requirements.
• Maintain accurate records for audits, invoicing support, and project closeout.
• Prepare periodic operational and MIS reports for management review.
• Perform other duties as assigned to support ELV business operations
  
  

Job requirements

To be successful as an Operations & General Coordinator, candidates should demonstrate strong organizational, coordination, and administrative skills to support ELV projects. The role involves managing day-to-day operations, project documentation, and communication between site teams, vendors, and management to ensure smooth and timely project delivery.

Key Qualifications & Skills

• High School or Diploma in Business Administration, Engineering Support, or related field
• Minimum 2 years of experience in operations, coordination, or administrative roles, preferably in ELV, MEP, or construction environments
• Familiarity with ELV systems and project workflows is an advantage
• Strong operations coordination skills for tracking project schedules, manpower allocation, and task assignments
• Skilled in documentation, reporting, scheduling, and progress tracking
• Proficient in MS Office and ERP systems for operational reporting and tracking
• Excellent communication and collaboration skills to coordinate with project teams, vendors, and management
• Demonstrates accountability, agility, and a result-oriented mindset
• Ability to support multiple projects, handle administrative tasks, and maintain compliance with company procedures and client requirements
• Shows initiative, adaptability, and a willingness to learn in a dynamic operational environment
  
  

Benefits

In return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.

Location:

• Abu Dhabi - Al Bustan
  
  

What will it be like to work for United Al Saqer Group?

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of more than 7 UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.

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