Officer - Administration

To provide comprehensive administrative and coordination support to diving operations, ensuring efficient office management, seamless scheduling, and effective communication with internal and external stakeholders.

Responsibilities

Core Responsibilities:
•    Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
•    Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
•    Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
•    Manage general office administration, including filing, documentation, and maintaining records.
•    Prepare reports, presentations, and meeting minutes as required.
•    Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
•    Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
•    Support site access processes, including coordination of gate passes and inductions.
•    Maintain office supplies and ensure availability of administrative resources.
•    Receive and assist visitors professionally, ensuring a positive and welcoming experience. 
People Management Responsibilities:
•    N/A
Strategic Responsibilities:
•    Support continuous improvement of administrative processes and operational efficiency within the division.
 

Qualifications