Office Coordinator (225-618)

The Office Coordinator plays a critical role in maintaining the smooth operation and efficiency of a company's office environment. This position requires an individual who is exceptionally organized, detail-oriented, and capable of multitasking effectively. The Office Coordinator acts as a point of contact between employees, managers, and external partners, ensuring that all administrative activities are carried out seamlessly. This role involves managing office resources, coordinating meetings, and supporting various departments as necessary. The ideal candidate will have excellent communication skills and the ability to prioritize tasks in a dynamic work environment. An Office Coordinator is essential in fostering a productive and positive work atmosphere by providing support and assistance to projects and team activities.

Responsibilities

• Oversee daily office operations and ensure efficient functioning of all activities.
• Coordinate meetings, appointments, and calendar schedules for staff and management.
• Manage the procurement and inventory of office supplies and equipment.
• Act as the first point of contact for visitors and handle inquiries professionally.
• Assist in the preparation of reports, presentations, and correspondence.
• Organize company events, meetings, and training sessions as required.
• Maintain office filing systems and ensure confidentiality of sensitive information.
• Coordinate with IT support for the maintenance of office technology and equipment.
• Provide administrative support to various departments and special projects.
• Ensure compliance with health, safety, and company policies and procedures.
• Manage incoming and outgoing mail and correspondence efficiently.
• Collaborate with HR on onboarding processes for new employees.

Requirements

• Bachelor’s degree in business administration or a related field preferred.
• Proven experience as an office coordinator or in a similar administrative role.
• Strong organizational and time management skills with an eye for detail.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Ability to work independently as well as collaboratively in a team environment.
• Problem-solving skills with the ability to handle challenging situations effectively.