Office Coordinator 21F26

The Office Coordinator at 21F26 plays a pivotal role in ensuring that the operational facets of our workplace run smoothly and efficiently. This position requires a highly organized, detail-oriented professional with a knack for multitasking and a passion for maintaining a productive, cohesive office environment. Our ideal candidate is proactive, with excellent communication skills and the ability to manage both routine and complex tasks with equal gusto. As the central point of contact within the office, the Office Coordinator is responsible for fostering a positive atmosphere and supporting team members across all departments, which ultimately contributes to the overall success and culture of the organization. This role requires agility and the capability to respond effectively to varied workplace demands while maintaining a welcoming and professional demeanor at all times.

Responsibilities

• Serve as the initial point of contact for visitors and incoming calls.
• Coordinate and manage scheduling of meetings, conferences, and office events.
• Maintain and order office supplies, ensuring adequate inventory levels at all times.
• Oversee office maintenance issues and liaise with building management as necessary.
• Assist in the preparation and distribution of company communications and reports.
• Support the HR department in managing employee records and onboarding documentation.
• Monitor office budgets and track spending to maintain financial efficiency.
• Ensure seamless operations of office equipment and arrange technical support when needed.
• Facilitate internal communications by distributing memos and announcements to staff.
• Coordinate travel arrangements and accommodations for staff members when required.
• Assist in planning and executing company functions including parties and meetings.
• Manage relationships with external vendors, service providers, and landlords.

Requirements

• High school diploma or equivalent; advanced education is a plus.
• Proven experience in an administrative or office support role is required.
• Exceptional organizational and multitasking skills with acute attention to detail.
• Proficient in Microsoft Office Suite and office management software tools.
• Excellent written and verbal communication skills are essential.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong problem-solving skills and the capability to adapt to dynamic situations.