Office Assistant 28J25

An Office Assistant is a pivotal member of an organization, responsible for providing administrative support to ensure efficient operation of the office. This role involves a wide range of tasks that contribute to the overall functionality and organization of a business. The Office Assistant is expected to handle a variety of duties, from assisting with clerical tasks, aiding in the coordination of meetings and appointments, to ensuring the office supplies are in stock and functioning as needed. They are the backbone of the office operations, requiring a high degree of organizational ability, multitasking skills, and attention to detail. The role often involves interacting with clients, vendors, and staff, necessitating excellent communication and interpersonal skills. An Office Assistant contributes significantly to creating a positive and organized work environment.

Responsibilities

• Manage and organize daily office operations to ensure efficiency.
• Perform clerical duties such as filing, photocopying, and mailing documents.
• Assist in scheduling meetings and appointments for managers and staff.
• Answer telephone calls promptly and direct them to the appropriate person.
• Respond to customer inquiries and provide information as required.
• Maintain inventory of office supplies and order new stock when necessary.
• Coordinate the repair and maintenance of office equipment and facilities.
• Greet office visitors and provide a friendly and professional welcome.
• Assist with data entry and update records accurately and efficiently.
• Prepare and distribute correspondence and other communications promptly.
• Support the administrative team with special projects and tasks.
• Ensure office common areas are tidy, organized, and welcoming at all times.

Requirements

• Proven experience as an office assistant or in a related position.
• Strong organizational and multitasking abilities are essential for this role.
• Exceptional communication skills, both verbal and written, required.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Ability to work independently and as part of a cooperative team.
• High school diploma or equivalent educational qualification required.
• Attention to detail and problem-solving skills are highly valued.