Office Assistant 18N25

We are seeking a highly organized and dedicated Office Assistant to join our growing team. The ideal candidate will be responsible for executing a variety of administrative tasks to ensure smooth operations within the office. This role involves providing support to our team, managing daily office needs, and handling our company's general administrative activities. The successful applicant will possess excellent communication skills, a strong ability to multitask, and work efficiently in a fast-paced environment. This position is crucial for helping us maintain a productive and harmonious office atmosphere. If you are detail-oriented and eager to contribute to a dynamic team, we'd love to hear from you.

Responsibilities

• Answer and direct phone calls to the appropriate staff members or departments.
• Maintain office records, ensuring accuracy and proper documentation for future reference.
• Coordinate and schedule meetings, appointments, and travel arrangements as necessary.
• Assist in the preparation and processing of reports, memos, and other documents.
• Perform clerical duties such as photocopying, scanning, and mailing correspondences.
• Manage inventory of office supplies and place orders when necessary to prevent shortages.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain cleanliness and organization of shared office areas and workspaces.
• Support staff with various administrative tasks to improve department workflow.
• Ensure that office equipment, such as copiers and printers, are functioning properly.
• Handle client inquiries through email, phone, or face-to-face meetings professionally.
• Assist with the organization of company events, large meetings, or conferences.

Requirements

• Proven experience as an office assistant, or in a relevant administrative role.
• Excellent verbal and written communication skills required for effective interaction.
• Strong organizational skills with the ability to multi-task efficiently under pressure.
• Proficiency in using office software such as MS Office (Excel and Word).
• Familiarity with office machines (e.g., fax, printer, copier) is necessary.
• Detail-oriented mindset with an ability to perform tasks accurately and efficiently.
• High school degree required; additional qualifications in office administration preferred.