MEP Document Controller

Key Responsibilities:

·         Ensure that the company’s documentation in the Project Site Office is systematically managed and aligned with the company’s Document Management Systems / Filing System, processes and archiving system.

·         Receive and register project incoming and outgoing correspondence, Shop Drawings, Material Submittal, Method Statement, RFI, CVI, Calculation, Prequalification etc.

·         Circulate documents with Consultant’s comments to relevant personnel / Engineers, Managers and Head of Projects as per Communication Protocol.

·         Ensure timely responses to incoming correspondences that require immediate attention or reply.

·         Check all incoming drawings and documentation and ensure compliance to the Project Documentation and Numbering structure including revision number and title.

·         Creating and maintaining Engineering Documentation logs under different heads such as Shop Drawings, Materials Submittals, Method Statements, Pre-Qualifications, RFI (Request for Information), Non-conformance Report, Site Inspection Notice, O&M Manuals, Warranty           Certificates, etc.

·         Responsible for monitoring and follow up of pending submittals to the Consultants.

·         Monitor and control submission and approval of project close out documents including As Built Drawings, Operation Maintenance Manual, Warranty Certificates, Spare Parts List and Taking Over Certificate.

·         Periodically audit all files for inclusions and missing documents.

·         Scanning all the A4 / A3 Documents in PDF format preserving in CD’s.

·         Submit documentation status reports of projects to the Project Manager / Head of Projects.

·         Maintain the confidentiality and security of all sensitive project documentation.

Technical Competencies Required:

MS Office Suite: Advanced knowledge of Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.

Construction Documentation Knowledge: Understanding of various types of construction documents, such as drawings, contracts, RFIs, transmittals, and submittals.

Language Proficiency: Hindi and English are mandatory. Urdu is preferred. Arabic is a plus.