Material Controller

Job Summary

The Materials Controller is responsible for planning, coordinating, and controlling materials-related activities to support construction projects across civil and oil & gas sectors. The role ensures timely availability of approved materials in line with project requirements, specifications, schedules, and quality standards. Working closely with Procurement, Engineering, QA/QC, Planning, and Project teams, the Materials Controller plays a key role in tracking material approvals, procurement status, deliveries, and documentation throughout the project lifecycle.

Key Responsibilities

Material Planning & Coordination

• Review contract documents, specifications, and drawings to identify material requirements for projects.


• Coordinate with Procurement, Engineering, Planning, QA/QC, and Project teams to align material procurement with project schedules.


• Monitor material procurement status to ensure timely availability and avoid site delays.


• Support planning of material delivery sequences in line with site requirements and construction progress.

Material Submittals & Approvals

• Prepare, maintain, and update Material Approval Logs (e.g., E2 Log or equivalent).


• Prepare and submit material submittals with complete technical documentation, certificates, and compliance data.


• Coordinate with Consultants, Clients, and Engineers for review and approval of material submittals.


• Track approval cycles, address comments, and follow up to obtain timely approvals.


• Highlight risks related to delayed approvals or non-compliance and propose corrective actions.

Procurement & Vendor Coordination

• Coordinate with Procurement to support timely award of material packages and purchase orders.


• Liaise with vendors and suppliers to track manufacturing schedules, delivery timelines, and documentation.


• Monitor vendor performance and report delays, deviations, or quality issues.


• Coordinate material inspections, factory acceptance tests, and site deliveries as required.

Quality & Compliance Support

• Ensure materials comply with approved specifications, standards, and contractual requirements.


• Review test reports, certificates, and inspection records for compliance with project requirements.


• Coordinate with QA/QC teams for inspections, testing, and release of materials.


• Ensure materials delivered to site match approved submittals and inspection approvals.

Documentation & Reporting

• Maintain accurate records of material submittals, approvals, deliveries, and inspections.


• Prepare regular material status reports highlighting approvals, procurement progress, and risks.


• Support preparation of material-related documentation for project close-out, including warranties and certificates.


• Ensure proper filing and traceability of material documentation for audit and handover purposes.

Change & Risk Management

• Support material-related variations, substitutions, and changes by preparing required technical documentation.


• Assist in assessing time and cost impacts related to material changes or delays.


• Proactively identify material-related risks and coordinate mitigation actions with project teams.

Required Qualifications & Competencies

• Any bachelor’s degree or related technical discipline.


• 5+ years of experience in materials control, procurement coordination, or materials management within construction projects (civil and/or oil & gas).


• General understanding of construction materials, specifications, and quality requirements.


• Experience in managing material submittals, approval logs, and procurement tracking.


• Familiarity with international material standards and testing requirements (ASTM, BS, API, ISO, etc.).


• Strong coordination, documentation, and follow-up skills.


• Proficient in MS Office and ERP / procurement systems.


• Ability to manage multiple priorities and work effectively in fast-paced project environments.


• Good communication skills with internal teams, consultants, and vendors.