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Lead Contracts Administrator

Talentmate

United Arab Emirates

23rd April 2026

2604-24872-60

Job Description

Position

Lead Contracts Administrator

Office / Department

Abu Dhabi IND

Reporting to

SME Core Implementation Lead & ADNOC Contracts Administrator

Key Working Relationship
CAPEX Manager
OPEX Manager
IPC Manager
INP Manager
NDT Manager
P&U Manager
Site Team Leaders
Technical Managers
Customers / Clients / Project Management Consultants
He/She is expected to establish direct contact with Client and whenever necessary with other Bureau VERITAS organization.
Minimum Required Qualifications

Specialty
Contract Administration for Large Technical Service Contracts
Operational Performance, Invoicing, and Compliance
Data Governance, Workflow Standardization, and System Integration

Education
Bachelor’s degree in Engineering, Business Administration, Information Systems, or related field.

Training
Training in ERP/CORE systems (Oracle, SAP, MS Dynamics, or similar).
Training in Contract Management and Commercial Compliance.
Lean Six Sigma Certificate

Technical knowledge
Strong understanding of CORE modules (Jobs, Timesheet, Invoicing, Finance, Billing).
Knowledge of ADNOC contractual frameworks, Frame Agreements, SOs, and invoicing cycles.
Good understanding of project financials: UR, productivity, PO consumption, AR/AP, time‑to‑invoice.
Ability to interpret commercial terms, rate structures, and service workflows.
Proficiency in Excel, Power BI, and data consolidation tools

Experience
10-15 years of experience in contract administration, operations, or project coordination.
Experience in ERP/CORE implementation or digital transformation projects.
Experience working with large oil & gas clients (preferably ADNOC).
Demonstrated experience in invoicing cycle management, timesheet processes, and operational governance.
Experience in multi‑stakeholder coordination across operations, finance, and commercial teams.
Responsibilities / Authorities / Accountabilities

Primary Functions

ADNOC Contracts Management & Administration

Manage all ADNOC Frame Agreements, SOs, POs, renewals, variations, and commercial conditions.
Maintain accurate Contract & Project Master Registers and ensure all data is consistently updated.
Coordinate closely with Finance, Operations, and GPC to ensure full contract compliance.

Invoicing, Timesheet & Operational Cycle Control and Improvement

Oversee the full Timesheet cycle (collection, validation, approval) to ensure 100% compliance.
Support invoicing preparation and validation to ensure timely and accurate submissions.
Track and resolve issues related to disputes, rejected invoices, and missing documentation.

Performance Monitoring & KPI Management

Develop and manage the Large‑Contracts Performance Dashboard for ADNOC.
Monitor operational KPIs (UR, TS compliance, IR/Flash cycle time, Time‑to‑Invoice, PO consumption).
Provide performance insights, analysis, and recommendations to management.
Lead monthly operational performance reviews with key stakeholders.

Operational Coordination & Stakeholder Management

Ensure alignment of processes, data, and reporting across all internal teams.
Support field teams and coordinators in resolving operational roadblocks.

Risk Management & Continuous Improvement

Identify operational risks (invoice delays, TS gaps, PO exposure, UR drops) and escalate proactively.
Implement corrective and preventive actions to improve accuracy and cycle time.
Drive standardization of processes across SME entities to enhance efficiency and control.

Documentation & Compliance Control

Maintain complete documentation in line with contractual, audit, and compliance requirements.
Ensure adherence to ADNOC standards, BV policies, and audit readiness at all times.

Technical Expertise
Application of codes and standards, project specifications and procedures
Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions.
Fully conversant with relevant inspection techniques and able to select the most appropriate inspection technique.
Able to verify and approve Non-conformities / corrective actions
Able to identify required Bureau Veritas interventions, based on a pre-defined Quality Plan and according to specified standards.

Business Requirements
Report to Team leader about day-to-day inspection, non-compliance /discrepancy to specification.

Self Management
Maintains a high degree of expertise through permanent specialized training and knowledge management.
Ensure that inspection is carried out as per approved drawings / Inspection test plans.
Meet project development objectives
Should be Results oriented, Service driven and Problem solving

Customer Focus
Ensure that Inspection is carried out as per Inspection test plans and other applicable Technical specifications.
Understand client needs and work to achieve successful project outcomes.
Develop trust and open communication with the client.

HSE Requirements
Performance Monitoring

Continual Development

The opportunities for improvement in

Technical and professional competencies through attending specialized training courses and seminars
Stay updated on all Mechanical related developments

KPI’s
Contract Governance & Administration
Timesheet & Operational Compliance
Invoicing & Financial Cycle Performance
Monthly completion of Large‑Contracts Performance Dashboard

Monitored By

SME Core Implementation Lead & ADNOC Contracts Administrator

Job Details

Role Level:	Mid-Level	Work Type:	Full-Time
Country:	United Arab Emirates	City:	Abu Dhabi
Company Website:	http://www.bureauveritas.com	Job Function:	Management
Company Industry/ Sector:	Environmental Services

What We Offer

About the Company

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