HR Administrator

Department: Human Resources

Reports To: HR Manager

• Purpose of the Role
  
  

• Core Responsibilities
• HR Operations & Administration
• Execute daily HR administration workflows and maintain documentation accuracy.
• Update HR trackers, dashboards, and employee records consistently.
• Respond to employee queries promptly and professionally.
• Support HR events, engagement activities, and internal communication tasks.
• Recruitment Coordination
• Schedule interviews and coordinate calendars with hiring managers.
• Communicate with candidates and ensure timely follow-ups.
• Maintain ATS updates, candidate records, and recruitment trackers.
• Prepare joining documentation, onboarding kits, and pre-joining formalities.
• Onboarding & Employee Lifecycle Support
• Ensure onboarding documentation, access provisioning, and induction coordination.
• Support joining formalities and induction logistics.
• Assist with exit formalities, clearances, and documentation updates.
• Maintain accurate employee files and lifecycle documentation.
• Payroll Data Preparation & Accuracy
• Prepare attendance, leave, overtime, and payroll input data.
• Validate payroll data accuracy before submission to HR Admin Manager.
• Track deductions, allowances, and adjustments.
• Maintain payroll trackers and audit logs.
• Compliance & Record Governance
• Maintain employee files, visa trackers, and contract expiry trackers.
• Track document expiry dates and send timely alerts for renewals.
• Ensure records remain audit-ready at all times.
• Support compliance reviews and policy updates.
• HR Reporting & Coordination
• Update HR dashboards and trackers regularly.
• Support weekly and monthly reporting cycles.
• Coordinate with Finance, IT, and Operations for employee enablement and system access.
• Ensure HR systems and data repositories are consistently updated.
• Emiratization Process
• Manage and complete the end-to-end Emiratization process, ensuring the quarterly Emiratization quota is achieved and successfully onboarding candidates into the company.
• Experience is Handling Nafis Portal
• Experience in Handling AD Pension website.
• Key Performance Areas (KPAs)
• Data accuracy
• Timely coordination
• Onboarding readiness
• Payroll data quality
• Compliance discipline
• Employee support responsiveness
• Reporting accuracy
• Reporting & Escalation
• Reports to HR Admin Manager.
• Escalates documentation gaps, payroll errors, compliance risks, or operational issues immediately.
• Adhoc Responsibilities
• Supports audits, HR system improvements, and special HR projects.
• Provides backup coverage during peak periods or staff absences.
• Assists with process enhancements and HR initiatives.