Government Relations Executive UAE National - Rabdan Charter School

Job Description

Aldar Education is currently seeking an outstanding Government Relations Executive for Rabdan Charter School in Abu Dhabi for immediate hire.

Rabdan Charter School is an American Curriculum school in the beautiful city of Abu Dhabi. With our globally recognized and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Rabdan Charter School is a great place to work. It has an exciting, diverse, and progressive learning community that is committed to fulfilling the National Agenda for our Emirati students.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Duties

• Proactively manage a variety of Secretarial/administrative activities, processes and projects working with the School Principal office/HRO to ensure efficient and timely delivery.
• Meets and observes a wide variety of guidelines and regulations set by Aldar Education, ADEK and other regulatory bodies.
• Spreads awareness of policies, procedures and guidelines between staff, students and parents to ensure a compliance culture within the school.
• To be up to date with all changes in ADEK admissions and registrations policies and procedures.
• Manage and coordinate all communications and requests from/to the ADEK.
• Liaises with ADEK and other governmental entities as necessary to ensure an effective and expedient communication, whilst building strong relationships.
• Provides information to and receive information from ADEK and to deal with associated requests appropriately.
• Be aware of and comply with policies and procedures relating to security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Contributes to the overall ethos/work/aims of the school.
• Participates in training and other learning activities and performance development as required.
• Reports compliance issues and recommends solutions.
• Always ensures the highest levels of integrity and confidentiality
  
  
  

Specific Duties

• Serves as an English to Arabic and Arabic to English translator for the school
• Translates key policies and documents from English to Arabic and vice versa including completion of Arabic documentation for ADEK
• Acts as an interpreter at parent-pupil meetings, as required
• Maintains the ADEK system including PD to ensure compliance
• Maintains and monitors the ADEK PASS “Staff Information System” and follows up/reviews the school employees ADEK approvals issuance along with the communication with employees
• Ensures new employees are compliant with ADEK staffing policies including policy 26 for staff licensing and qualifications.
• Monitors the school current employees’ appointment letter expiration and ensures renewals taken place whilst communicating with employees on documents submission
• Ensures all school employees and external employees are registered on ADEK PASS system and have been issued an ADEK approval/appointment letters
• Follows up with employees on required documents to ensure compliance with ADEK system.
• Prepares documentation for employee visa approvals (new & renewals) and liaises with Typist and Public Relations Officer to process on time.
• Liaises and coordinates with the PRO to issue the employees’ visa and labour contract to be compliant with the issued ADEK appointment letters.
• Liaises with HRO if employee fails to provide required documents to comply with ADEK PASS system.
• Monitors school license on Emiratisation % to be incompliance with Government Regulations.
• Maintains Employee filling, archiving and document controlling.
• Ensure registration of new students are reflected on the ADEK eSIS system.
• Ensures all current student records are accurate and up to date with respect to their eSIS registration.
• Maintains and monitors Trips & Visits records with obtaining its required ADEK approvals. Any other duties as directed by the Leadership Team
  
  
  

Qualifications

Minimum Qualification - Minimum diploma in Management, Business Administration, Human Resources, Office Management or any related fields.

Minimum Experience - 2+ years of proven experience in administration/HR or other relevant position at school preferably governed by ADEK.

Job Specific Knowledge & Skills -

• Good Arabic and English communication skills (verbal & writing)
• Proficient computer, system and MS office skills
• Ability to perform duties of a sensitive and confidential nature
• Demonstrated ability to work as part of a team
• Strong problem-solving and organizational skills
• High sense of urgency
• Strong customer service orientation and ability to work with a committee or a team
• Stress & Time management skills
• An understanding and knowledge of ADEK legislation, policies and procedures as well as inspection regime and requirements.

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