Front Office Manager cum Executive Assistant 26N25

The Front Office Manager cum Executive Assistant plays a pivotal dual role in ensuring the seamless operation of front office activities in addition to providing executive-level support to the senior management team. This position requires a highly organized and detail-oriented professional who can simultaneously manage a variety of tasks with efficiency and a high level of confidentiality. The individual will coordinate office functions, manage front office staff, and serve as a primary point of contact for internal and external communications. The role also involves assisting executives with scheduling, correspondence, and project coordination, demanding a proactive approach and excellent decision-making capabilities. This is an exciting opportunity for a dedicated professional looking to leverage their multifaceted skills in a dynamic work environment.

Responsibilities

• Oversee the daily operations of the front office, ensuring efficient service.
• Manage and support front office staff, including recruitment and training.
• Implement and maintain office procedures for smooth workflow management.
• Coordinate executive calendars, appointments, and travel arrangements effectively.
• Serve as a key point of contact for internal communication with executives.
• Prepare executive correspondence and manage email communications proficiently.
• Assist in organizing company meetings, events, and special projects.
• Maintain confidential records and manage sensitive information diligently.
• Monitor and manage office supplies, ensuring timely replenishment as needed.
• Provide administrative support for reporting and data analysis tasks as required.
• Facilitate a welcoming and professional environment for clients and visitors.
• Collaborate with various departments to ensure the completion of shared goals.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of three years experience in front office or executive support roles.
• Exceptional organizational and multitasking skills, with attention to detail.
• Excellent verbal and written communication skills are a must-have.
• A proactive approach with the ability to anticipate needs and address them.
• Strong knowledge of office management software and ERP systems.
• Ability to handle confidential information with discretion and professionalism.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Demonstrated ability to work independently and as part of a team.