FM Administrator

Job Description

Job Purpose

The FM Administrator at UAE - Integrated Facility Management plays a critical role in supporting the effective operation and maintenance of facilities. This position ensures seamless coordination of facility management activities, promoting energy efficiency, waste reduction, and comprehensive preventive maintenance to sustain a safe and functional environment in Abu Dhabi.

Roles, Responsibilities & Duties

• Coordinate and oversee day-to-day facilities management operations to ensure compliance with company standards and local regulations.
• Support the scheduling and monitoring of preventive maintenance activities across multiple systems including HVAC, BMS, and CCTV.
• Manage and interpret CAD drawings to assist with space planning and facility modifications.
• Implement energy management and waste management initiatives to optimize resource use and environmental impact.
• Maintain accurate records of maintenance schedules, inventory, and service reports using tech and data tools.
• Collaborate effectively with teams and contractors to ensure timely resolution of facility issues and promote a culture of accountability.
• Communicate effectively with internal stakeholders and customers, providing updates and addressing concerns promptly.
  
  

Qualification

The ideal candidate will have a strong educational background in Facility Management, Engineering, or a related discipline. A Bachelors degree is preferred, though equivalent practical experience may be considered. Certifications in relevant areas such as HVAC, Building Management Systems, or Preventive Maintenance are an asset.

Knowledge of energy management principles, waste management systems, and technical fluency with data and facility management tools are essential. Experience in reading and interpreting CAD drawings will provide a significant advantage. A commitment to continuous learning and professional development is encouraged to adapt to evolving facility management technologies and best practices.

Experience & Skills

Applicants should possess significant experience working in a facilities management environment, preferably within an integrated facility management company or similar context. Hands-on experience with maintenance scheduling, HVAC system controls, BMS operation, and CCTV system oversight is required.

Strong competencies in energy and waste management, the ability to interpret technical documentation, and foundational technical and data fluency are critical for success in this role. Candidates should demonstrate a proactive, action-oriented approach combined with excellent communication skills and a commitment to customer service.

Teamwork and accountability are central to the role, and candidates must be adept at fostering collaboration and ensuring operational efficiency across diverse teams and external vendors.

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