Fleet Coordinator

External Job Description

About POWERTECH

POWERTECH is a center of excellence for propulsion technologies, specializing in the design, engineering, and manufacturing of combustion engines, expendable turbojet engines, and turbofan engines for a wide range of aerospace, defence, and autonomous applications, including fixed- and rotary-wing UAVs and other advanced platforms.

ROLE PURPOSE

The Fleet Coordinator manages the company’s vehicle fleet and driver workforce — including logistics drivers (delivery/collection) and administrative drivers (staff/executive transport) — to ensure safe, compliant, and cost efficient fleet operations. The role owns day-to-day driver scheduling, vehicle maintenance and repairs, fuel management, and fleet compliance.

Key Accountabilities

► Driver Coordination:

• Schedule and dispatch logistics drivers for supplier pickups, warehouse transfers, and customer/site deliveries.
• Coordinate administrative drivers for staff, executive, and inter-office / sites or plants transport requests.
• Maintain daily/weekly driver rosters, coverage plans, and shift handovers.
  
  

• Maintain a live fleet register: vehicle type, registration, assigned driver, mileage, and service history.
• Schedule preventive maintenance, servicing, and repairs; coordinate with approved garages/service centers.
• Track and approve fuel/petrol spend per vehicle; monitor for anomalies or excessive consumption.
  
  

• Monitor and report fleet operating costs: fuel, maintenance, repairs, insurance, and depreciation.
• Maintain compliance with UAE road transport regulations and internal HSE policies.
• Develop and continuous improvement on the Fleet related policies.
• Maintain documentation for audits: driver licenses, vehicle certificates, maintenance logs, and incident reports.
  
  

• Maintain structured daily, weekly, and monthly reporting on fleet and drivers’ status, documentation accuracy, duty spend, and exception cases.
• Prepare weekly summaries for the Logistics Manager covering fleet and driver performance. Compile monthly reports linked to KPI targets with all figures for full audit readiness.
  
  

• 4–5 years of experience in fleet coordination, transport management, or logistics operations.
• Working knowledge of UAE traffic/transport regulations and vehicle compliance requirements.
• Experience with fleet management/GPS systems (GPS tracking, fuel card platforms) is an advantage.
  
  

• Diploma or Bachelor's degree in Logistics, Business Administration, or related field or a related field
  
  

• Working knowledge of UAE traffic/transport regulations and vehicle compliance requirements
• Scheduling and resource coordination  Cost control and budget discipline (fuel, maintenance, repairs)
• Vendor management (garages, insurers, fuel/telematics providers)