Executive Secretary Assistant To The CEO

Location: Abu Dhabi, UAE
Organization: International Community Schools (ICS) – Group of Schools (6 Branches)

International Community Schools (ICS) is one of Abu Dhabi's leading educational groups, operating six schools committed to delivering excellence in education. We are seeking a highly organized, proactive, and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to our Chief Executive Officer (CEO).

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
  
• Coordinate and prepare meeting agendas, presentations, reports, and minutes.
  
• Draft, proofread, and manage professional correspondence in both English and Arabic.
  
• Act as the primary point of contact between the CEO and internal/external stakeholders.
  
• Maintain confidential records, documents, and executive files with the highest level of discretion.
  
• Coordinate with school leaders and department heads across all six branches.
  
• Track action items and ensure timely follow-up on executive decisions.
  
• Organize executive meetings, events, and official visits.
  
• Handle administrative tasks and provide general executive support as required.
  
  
  

• Bachelor's degree in Business Administration, Management, or a related field.
  
• Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
  
• Fluency in both Arabic and English (reading, writing, and speaking) is mandatory.
  
• Previous experience in the education or school sector is highly preferred.
  
• Excellent written and verbal communication skills.
  
• Strong organizational, multitasking, and time-management abilities.
  
• High level of professionalism, integrity, and confidentiality.
  
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  

• Experience supporting C-level executives or senior leadership.
  
• Knowledge of UAE education sector practices and professional correspondence.
  
• Strong attention to detail and the ability to work effectively under pressure.
  
  
  

• Competitive salary and benefits package.
  
• Professional and collaborative working environment.
  
• Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.
  

If you are a highly organized, bilingual professional with a passion for executive support and educational excellence, we invite you to apply and become part of the International Community Schools family.