Executive - Properties Management

Job Description

NA

Responsibilities

• Coordinate with internal departments and external stakeholders to ensure smooth execution of property and facilities management operations.
• Manage and maintain documentation workflows, including correspondence, filing systems, and digital records using platforms such as EDMS, CMT, and CTS.
• Utilize CRM systems and other administrative software to track service requests, manage stakeholder interactions, and support operational reporting.
• Support inventory and asset tracking processes, ensuring accurate documentation and lifecycle management.
• Assist in project handover coordination by reviewing documentation, verifying asset lists, and ensuring operational readiness.
• Prepare reports, presentations, and official communications using MS Word, Excel, and PowerPoint, ensuring clarity and professionalism.
• Provide training and support to staff on the use of administrative systems and digital platforms.
• Ensure compliance with company policies, HSE regulations, and local authority standards.
• Act as a liaison for technical and administrative queries related to FM services and site operations.
  
  

Contribute to continuous improvement initiatives by identifying opportunities for process optimization and digital integration.

Qualifications

SECTION III: KNOWLEDGE & SKILLS

Educational and Technical Qualifications: Diploma or above in related field.

Language Skills: Written and Spoken English is essential, Arabic is preferred.

Years of Experience:

Minimum of 5 years of relevant experience in the field.

• Good understanding of applicable legislation, regulations, policies, and procedures related to facilities and asset operations management, including CRM, CTS, permit-to-work systems, helpdesk operations, and unified/integrated FM platforms.
• UAE experience is required, with a preference for candidates familiar with Abu Dhabi. Prior experience working with Abu Dhabi Government Entities is highly desirable.
• Well-versed in facilities management services, permit processes, and proposal preparation.
• Proficient in MS Word, Excel, and PowerPoint, with strong documentation and presentation skills.
• Solid understanding of project development codes and standards, HSE regulations, and facilities management best practices.
  
  

Nature of Experience:

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