Executive - FM Integrated Services

Job Description

Job Title: Executive - FM Integrated Services

Job Location- KEZAD HQ

Job Description:

To be responsible for liaising with internal and external stakeholders, preparing Facilities Management technical reports, and ensuring compliance with all relevant regulations. To have a strong understanding of Facilities Management technical principles and practices related to FM Integrated Systems, as well as excellent communication and reporting skills.

Key Responsibilities:

Integrated FM Planning & Coordination

• Develop and maintain schedules for FM services across various sites, ensuring alignment with operational priorities and service level agreements.
• Coordinate with internal departments and external stakeholders to ensure seamless delivery of FM services.
  
  

• Manage and process permit-to-work requests in compliance with HSE regulations and organizational procedures.
• Ensure timely issuance, tracking, and closure of PTWs, especially during critical maintenance and project activities.
  
  

• Perform registration and data entry of FM assets into asset management systems.
• Ensure accuracy and completeness of asset data, including tagging, categorization, and lifecycle tracking
  
  

• Liaise with the Projects Team to facilitate smooth handover of completed projects to FM operations.
• Review and verify documentation, asset lists, and operational readiness during handover.
  
  

• Coordinate with contractors, clients, end-users, and service requesters to ensure timely execution of FM tasks.
• Act as a point of contact for technical queries related to FM services and site operations.
  
  

• Prepare and maintain detailed reports, schedules, and presentations using MS Word, Excel, and PowerPoint.
• Support proposal preparation and service planning documentation.
  
  

• Ensure all FM activities comply with relevant codes, standards, and HSE regulations.
• Stay updated on local authority requirements and integrate them into planning and execution.
  
  

• Identify opportunities for process optimization and service enhancement.
• Support implementation of integrated FM platforms and digital tools for improved efficiency.
  
  

• Bachelor’s degree in Business Administration or related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
  

• UAE experience is required, with a preference for candidates familiar with Abu Dhabi. Prior experience working with Abu Dhabi Government Entities is highly desirable.
• Strong understanding of applicable legislation, regulations, policies, and procedures related to utilities facilities and asset operations management, including permit-to-work systems, helpdesk operations, and unified/integrated FM platforms.
• Well-versed in facilities management services, permit processes, and proposal preparation.
• Proficient in MS Word, Excel, and PowerPoint, with strong documentation and presentation skills.
• Solid understanding of project development codes and standards, HSE regulations, and facilities management best practices.