Executive Assistant

Job Description: Executive Assistant to Founder & CEO

Location: UAE (Remote)

Experience: 1+ Years

Key Roles and Responsibilities:

• Provide sophisticated calendar management for CEO

• Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports

• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately

• Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office

• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items

• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken

• To draft correspondence and other documentation to the CEO’s specification

• Working on a few project tracking. Should be open to take up varied tasks

• Coordinating with bankers for various queries and resolutions 

Requirements:

• Proven prior experience as Executive Assistant or similar role

• Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications 

• Thrive in an intense, do-it-yourself, start-up environment

• Ability to work well within a cross-functional team environment and diverse communities

• Ability to switch gears at a moment’s notice

• Exceptional organisational skills and impeccable attention to detail

• Make appropriate, informed decisions regarding priorities and available time

• Able to maintain a high level of integrity and discretion in handling confidential information