Executive Assistant (225-905)

An Executive Assistant plays a vital role in ensuring that the executive team operates efficiently and effectively. This key position involves providing high-level administrative support to the executive(s), including managing schedules, coordinating meetings, and handling correspondence. The role demands exceptional organizational skills, attention to detail, and the ability to work under pressure in a fast-paced environment. The Executive Assistant acts as a gatekeeper, managing information flow and representing the executive in various capacities. They often serve as the point of contact for internal and external stakeholders, requiring strong communication skills and professional demeanor. The position is dynamic, with a wide range of responsibilities that require flexibility and proactive problem-solving abilities to support the executive's goals and priorities.

Responsibilities

• Manage and maintain the executive’s busy and complex calendar efficiently.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations with high accuracy.
• Screen and prioritize incoming communications and inquiries meticulously.
• Handle confidential information with utmost discretion and professionalism.
• Facilitate communication between the executive and internal/external stakeholders seamlessly.
• Support the executive in executing strategic initiatives and special projects.
• Organize and prepare for meetings, including agenda setting and minute-taking.
• Conduct research and compile data to inform executive decision-making.
• Manage expense reports and executive’s financial documentation accurately.
• Anticipate the needs of the executive and act proactively to address them.
• Provide administrative support in a timely and efficient manner, adapting to changes quickly.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Proven experience as an Executive Assistant or similar administrative role required.
• Excellent organizational and multitasking skills with an acute attention to detail.
• Strong proficiency in Microsoft Office Suite and calendar management software.
• Exceptional written and verbal communication skills with professional demeanor.
• Ability to work independently and efficiently handle multiple tasks or projects.
• Strong problem-solving skills and the capability to anticipate executive needs proactively.
• Demonstrated ability to handle sensitive and confidential information responsibly.
• Flexibility to adapt to changing priorities and work under tight deadlines efficiently.