Executive Assistant 05D25

An Executive Assistant plays a crucial role in managing the day-to-day operations and serving as the primary point of contact for a company’s executives. This position requires a highly motivated and organized professional who can handle multiple tasks efficiently while maintaining a high level of confidentiality and professionalism. The Executive Assistant 05D25 will be responsible for performing a variety of administrative tasks, including managing schedules, coordinating meetings, and preparing reports. This role is vital in ensuring the executives are able to focus on strategic tasks and decision-making by taking care of their administrative needs. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to work independently as well as part of a team. A proactive approach to anticipate the needs of executives is essential for success in this position.

Responsibilities

• Manage and organize the daily schedule of executives to optimize efficiency.
• Coordinate and prepare materials for meetings, including agendas and presentations.
• Act as the point of contact among executives, employees, clients, and external partners.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion to maintain trust and confidence.
• Assist in planning and organizing events and executive meetings and conferences.
• Conduct research and prepare reports to support executive-level decision-making processes.
• Coordinate travel arrangements and itineraries for executives' business trips.
• Track and manage expense reports, budget approvals, and financial transactions.
• Provide general administrative support including phone calls, emails, and appointment scheduling.
• Ensure office services and systems operate efficiently to support executive needs.
• Facilitate communication with internal and external stakeholders effectively and professionally.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• At least three years of experience in an executive assistant or similar role.
• Proficient in Microsoft Office suite and calendar management tools.
• Excellent organizational and time management skills are crucial.
• Strong written and verbal communication skills for effective collaboration.
• Ability to handle multiple projects with attention to detail and accuracy.
• Demonstrated ability to handle sensitive and confidential information responsibly.