Events Coordinator (225-803)

An Events Coordinator plays a pivotal role in planning, organizing, and executing various events, ranging from small gatherings to large-scale conferences. The role demands a keen eye for detail and strong organizational skills to ensure each event runs smoothly and efficiently. As an Events Coordinator, you will work closely with clients to understand their event goals and ensure all expectations are met. You will oversee all logistical details, including venue selection, scheduling, and vendor management, to create memorable experiences for attendees. This position is ideal for an individual who thrives in a dynamic environment and enjoys working collaboratively with diverse teams to bring creative ideas to life.

Responsibilities

• Coordinate all operational aspects of event planning and execution.
• Collaborate with clients to gather detailed event requirements and objectives.
• Select and negotiate with vendors to ensure quality service delivery.
• Manage event budgets, ensuring financial objectives are met efficiently.
• Create detailed event timelines and ensure deadlines are consistently met.
• Supervise onsite staff during events to ensure seamless coordination.
• Maintain strong relationships with venues and key service providers.
• Develop and implement innovative concepts to enhance participant experience.
• Ensure compliance with insurance, legal, health and safety regulations.
• Post-event, analyze feedback and report on the success and areas for improvement.
• Coordinate promotional activities to increase event attendance and engagement.
• Utilize technology and social media platforms to bolster event reach.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or related field preferred.
• Proven experience as an Events Coordinator or similar role in event management.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication skills to foster relationships with clients and vendors.
• Proficiency in event management software and social media platforms.
• Ability to work flexible hours, including evenings and weekends, as required.
• Strong problem-solving skills and capability to perform under pressure.