Events Coordinator (225-628)

An Events Coordinator plays a crucial role in the planning and execution of events for an organization or client. This position requires a highly organized individual with a keen eye for detail and a passion for creating memorable experiences. As an Events Coordinator, you will be responsible for managing all aspects of event logistics, from conception to completion, ensuring that everything runs smoothly and meets the client's expectations. You will work closely with vendors, clients, and internal teams to oversee the planning, budgeting, and execution of events. Excellent communication skills are essential as you will be the main point of contact, managing all inquiries and resolving any issues that may arise. Adaptability and problem-solving skills are also crucial, as events can often present unexpected challenges. This role offers a dynamic and exciting work environment, perfect for someone who thrives in a fast-paced setting and enjoys bringing creative visions to life.

Responsibilities

• Plan, organize, and execute events, ensuring they meet client requirements and expectations.
• Coordinate with vendors, suppliers, and other external service providers necessary for event logistics.
• Create and manage detailed event plans, timelines, and schedules effectively.
• Develop and maintain event budgets, tracking expenses and managing financial resources efficiently.
• Communicate regularly with clients to provide updates and gather feedback on event progress.
• Source appropriate venues and negotiate contracts to secure favorable terms and conditions.
• Work collaboratively with internal teams to ensure seamless integration of event elements and services.
• Oversee event setup, operation, and teardown, ensuring all logistics are handled smoothly.
• Provide on-site support during events to address all queries and resolve any issues promptly.
• Evaluate the success of events through surveys and feedback to drive continuous improvement.
• Maintain comprehensive records and documentation of all event-related activities and decisions.
• Stay updated with industry trends to bring innovation and creativity to event planning.

Requirements

• Bachelor's degree in Event Management, Hospitality, or a related field preferred.
• Proven experience in event planning or coordination, with a strong portfolio of past events.
• Exceptional organizational and project management skills, with an eye for detail.
• Strong interpersonal and communication skills, both written and verbal, are required.
• Ability to manage multiple events and projects simultaneously in a fast-paced environment.
• Proficient in using event management software and other relevant technology tools.
• Flexibility to work extended hours, evenings, and weekends as needed by event schedules.