Events Coordinator 07J26

An Events Coordinator is an essential part of any organization that relies on events to engage with clients, stakeholders, and the public. This role involves planning, organizing, and executing events that align with the company's goals and objectives. An Events Coordinator must be highly organized, detail-oriented, and capable of multitasking under tight deadlines. They work closely with clients and vendors to ensure that all aspects of the event are seamlessly managed. Whether it's a small conference or a large-scale gala, the Events Coordinator handles everything from conceptualization to the post-event evaluation. Their efforts ensure that each event is not only successful but also meaningful and memorable to attendees.

Responsibilities

• Develop and manage event plans to achieve organizational objectives.
• Coordinate with vendors, suppliers, and stakeholders for seamless event execution.
• Handle venue bookings and negotiate contracts and terms with various vendors.
• Create and manage event budgets, ensuring all costs are tracked and within limits.
• Collaborate with marketing teams to promote events and maximize attendance.
• Oversee event setup, including logistics, audio-visual requirements, and catering needs.
• Ensure compliance with health, safety, and sustainability requirements during events.
• Develop contingency plans to address any last-minute changes or emergencies.
• Assist in the design and distribution of promotional materials for events.
• Collect and analyze feedback after each event to inform future improvements.
• Maintain a detailed schedule and checklist to track progress and deadlines.
• Liaise with clients to understand their needs and event specifications.

Requirements

• Bachelor’s degree in Event Management, Marketing, or related field preferred.
• Proven experience in event planning and coordination for various events.
• Exceptional organizational, project management, and communication skills are essential.
• Proficient in event management software and common office applications.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Strong negotiation skills to liaise effectively with clients and vendors.
• Flexibility to work during irregular hours, including weekends and evenings.