Events Assistant 20F26

As an Events Assistant, you will play a pivotal role in supporting the planning, execution, and success of various events. This position demands a high level of organization, creativity, and a keen eye for detail. You will be working closely with event coordinators, managers, and other team members to ensure that all aspects of events are executed seamlessly. Whether it's a corporate conference, wedding, or community festival, your organizational skills and adaptability will be essential in making each event memorable and impactful. Your role will involve a blend of administrative duties, on-site event assistance, and contributing innovative ideas to enhance guest experiences and event outcomes.

Responsibilities

• Assist in the planning and coordination of diverse events and functions.
• Collaborate with vendors to ensure timely delivery of goods and services.
• Monitor and maintain detailed event schedules and timelines for accuracy.
• Support the event set-up and tear-down processes at various venues.
• Coordinate logistics including transportation, accommodation, and catering services.
• Maintain comprehensive records of event finances and budget management.
• Ensure compliance with health, safety, and legal regulations at events.
• Assist with marketing and promotional activities leading up to events.
• Collect and analyze feedback from clients and attendees post-events.
• Provide excellent customer service and attendee support during events.
• Assist in the preparation of event materials, signage, and equipment.
• Attend all pre-event meetings and brainstorming sessions for planning.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or related field preferred.
• Proven experience in event planning or as an event assistant is desirable.
• Exceptional organizational skills with the ability to multitask effectively.
• Strong communication skills and ability to work in a team environment.
• Ability to remain calm and composed in fast-paced, dynamic environments.
• Proficiency in Microsoft Office Suite and event management software tools.
• Willingness to work evenings, weekends, and travel as required for events.