Events And Production Assistant Manager

Job Description

Role Scope

Area(s) of Responsibility

Key Activities

• Support & Management
• Supports management and operational coverage at entertainment events and at shows/venues as requested.
• Provide administrative support to the team ensuring swift action to delegated tasks and prepares meeting agendas and notes.
• Supports the event operational or organizational aspects as required, including but not limited to:
• Marquee and seasonal celebrations.
• Corporate functions.
• Team buildings.
• Static installations.
• Interactive guest activities.
• Acts as entertainment manager on duty for event.
• Suggests event operational guidelines for the facility.
• Working with Contractors and other departments
• Works closely with vendors ensuring a positive and efficient working relationship.
• Oversees 3 rd party and internal installation, execution and de-rig of events as required, to include hands on work as required.
• Health, Safety & Risk Compliance
• Supports the implementation of HSE protocols during planning and onsite execution phases.
• Assists in the preparation and delivery of risk assessments and emergency action plans in collaboration with HSE and Security departments.
• Ensures events follow operational safety standards and guidelines for public venues.
• Asset/Document Management
• Maintains entertainment owned event assets in any required facility ensuring tidiness of areas such as storage, green rooms and other back of house spaces.
• Assists in the development and delivery of timelines and schedules with internal and external stakeholders.
• Produce & distributes show reports, install & derig reports.
• Technical & Production Coordination
• Liaises with technical vendors to ensure alignment with production needs (lighting, sound, staging, etc.).
• Reviews technical schedules and coordinates installation timelines with vendors.
• Provides on-ground support during setup, rehearsals, and breakdowns.
• Financial responsibilities
• Assists in tracking project-related expenditures and ensures compliance with procurement processes under the direction of the Manager – Events & Production
  
  

• Essential:
• Higher Secondary or equivalent
• Desirable:
• Bachelor’s Degree in the arts, events or related fields
• Bachelor’s Degree in any technical Theatre discipline
  
  

• Essential:
• Minimum of 2 years in theme park, live event, or entertainment production roles, including hands-on experience in coordinating event operations or show delivery.
• Desirable:
• 2+ years of experience in the event industry
  
  

• Essential:
• Ability to read CAD drawings and related construction/design documents
• Computer skills; Word, Excel and PowerPoint
• Proficiency in written and spoken English
• Ability to develop and distribute reports, schedules and event manuals
• Desirable:
• Project management; vendor leadership; vendor negotiation