Document Controller

Job Description

Job Purpose

As a Document Controller at Basatin Landscaping, you will play a vital role in organizing and managing essential project documentation within our Operations - Construction department. Your work will ensure smooth information flow, supporting teams in Abu Dhabi and enhancing overall project efficiency.

Roles, Responsibilities & Duties

• Maintain and control all project documents, ensuring accuracy, completeness, and compliance with company standards and industry regulations.
• Coordinate with various departments including MEP, landscaping, and site supervision teams to manage document workflows and revisions.
• Implement and monitor quality assurance and quality control (QA/QC) procedures related to document handling.
• Facilitate timely distribution and retrieval of documents to relevant stakeholders to support operational activities and decision-making.
• Ensure effective communication channels for any document-related updates and changes among internal teams and external partners.
• Support the setup and maintenance of digital and physical document filing systems to enhance accessibility and security.
• Work closely with the Utility Services and Irrigation System teams to gather and archive technical documentation and reports.
• Contribute to teamwork efforts by collaborating with site supervisors and other personnel to anticipate documentation needs and address challenges promptly.
  
  

• A diploma or degree in Business Administration, Construction Management, Information Management, or a related field is preferred.
• Strong foundational knowledge of tech and data management principles, with the ability to adapt to new document control software and digital platforms.
• Excellent organizational skills to handle multiple projects and documents simultaneously without compromising on accuracy.
• Good understanding of landscaping, irrigation systems, and construction-related documentation to effectively support multidisciplinary teams.
• Proficiency in MS Office Suite, especially Word, Excel, and document management tools.
• Effective communication skills to convey information clearly across different functions and with external stakeholders.
• Commitment to ensuring accountability, compliance, and confidentiality in handling sensitive company and project information.
  
  

• Previous work in document control or administrative positions within construction, landscaping, or utility services environments.
• Familiarity with QA/QC procedures and standards ensuring document accuracy and quality.
• Ability to work proactively and take action oriented approaches in fast-paced project settings.
• Strong teamwork and collaboration abilities to liaise effectively with MEP coordinators, site supervisors, and various operational teams.
• Knowledge of irrigation system setup and landscaping execution processes is an asset, enabling better comprehension of project documentation requirements.
• Attention to detail and commitment to maintaining high standards of document integrity.
• Capability to supervise and ensure site documentation adherence when required, ensuring project documentation aligns with field activities.
• Customer-focused mindset to support internal and external clients with accurate and timely information delivery.