Document Controller

Engineering Document Controller

Location: Abu Dhabi, UAE

Type: 6 Months Contract (Extendable)

Purpose

Were building an asset-centric engineering document library on SharePoint/EDMS. Youll drive the quality assurance/quality control of file structures, metadata, and naming conventions, ensuring documents are accurately linked to assets (not just projects) and that Excel-based trackers remain reliable and audit-ready.

Responsibilities

Build and maintain asset-centric folder structures and document indexes.

Apply file-naming conventions and complete metadata fields consistently.

Clean, validate, and reconcile datasets in Excel (Power Query, PivotTables, XLOOKUP).

Cross-check drawings/specs/reports to confirm document type, revision, date, and applicability.

Run QC spot-checks, fix issues, and track progress in dashboards/logs.

Identify missing/duplicate/obsolete documents and maintain a gap log.

Prepare periodic progress reports for internal stakeholders.

Handle sensitive data with strict confidentiality and follow internal SOPs.

Skills/Education Background

Bachelors/Diploma in Electrical/Mechanical/Civil/Industrial Engineering (or similar)

OR strong engineering document control experience.

2+ years in engineering document control, or data QA/QC.

Advanced Excel: data cleaning, Power Query, PivotTables, data validation, conditional formatting, XLOOKUP/VLOOKUP.

Meticulous attention to detail; comfortable working through large volumes of files.

Familiarity with engineering documentation (drawings, O&M manuals, test reports, method statements, etc.).

Experience with CDE/EDMS or DMS tools (e.g., SharePoint or similar).

Strong written and verbal communication skills and clear record-keeping.

Scripting/automation for bulk ops (VBA or Python) knowledge is a plus.

Knowledge of Power BI (basic) for simple status views is a plus.