Document Controller
GHD
United Arab Emirates
23rd June 2025
2506-1868-82
Job Description
About the company
With more than 14000 people around the globe, GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and giving to their success.
Position Summary
The Document Controller is responsible for receipt, distribution, scanning, indexing, and logging Program information to ensure data integrity and consistency across all systems and departments. They ensure document processing adheres to document control procedures. In addition, they file, archives, retrieves, and keeps track of documentation electronically and in hard copies assesses the document processing activities and advises management about any outstanding issues or deviations from the document control procedures.
You will have an outstanding eye for detail and the ability to prioritise your day while working on multiple tasks. Ideally you will also be self-motivated and hardworking and enjoy working in a team while supporting them to deliver their outcomes. You approach each work day by assessing what needs to get done and are ever-aware of staying on target with your time. You, in a word, are Organized. When you get in focused work mode, theres no stopping you. You are analytical and clear-headed and feel a sense of accomplishment knowing it went as it should.
Key Roles And Responsibilities
- Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
- Through a process of training and self learning, become familiar with GHDs document and job management systems.
- Provide a full document control support role including daily tasks such as:
- Expedite the review and approval of documentation including engineering documents and
- drawings and vendor data, and procedures.
- Plan, supervise and record document flow to and from all necessary parties including
- engineering and construction contractors, sub-contractors and the project office.
- Maintain up to date deliverables register
- Maintain up to date Drawing register
- Write standard letters.
- Update quality records.
- Record and issue all incoming and outgoing project correspondence and contractual
- notices. On certain projects, this may include e-mails.
- Issues transmittals and receipts concerning the documents in circulation.
- Complete all necessary typing and filing as required. Develop familiarity with iConnect and understanding of required formatting and presentation of documents.
- Assist with job management using PM tools (MS Access) for issues management and risk management.
- Provide on-boarding induction to new team members.
- Actively involved in auditing and improving DC processes for pre-contract and post-contract projects
- Provide support and mentoring to other DC’s
- Any other ad-hoc administrative duties as required.
- A diploma (or equivalent) and typically 2-5 years of relevant document control work experience. Freshers welcome.
- Your digital literacy should include Microsoft Office (Word, Excel, PowerPoint and Access) and online document management systems.
- Knowledge in ISO and audit certifications.
- Excellent Aconex experience.
- Pro-active in resolving issues.
- Efficient and enjoy working in a team environment
- Excellent communications skills in English - written and oral is crucial, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- You are highly motivated and eager to learn new systems in a fast-paced environment, improving document control procedures and processes through the adoption of digital tools such as ProCore, Aconex, Synchro, BIM360 etc.
- Organised and resourceful, with the ability to manage the control of documentation across several projects, at a time.
Job Details
| Role Level: | Director | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Abu Dhabi |
| Company Website: | http://www.ghd.com | Job Function: | Administrative Support |
| Company Industry/ Sector: |
Civil Engineering Industrial Machinery Manufacturing and Environmental Services | ||
What We Offer
About the Company
We are committed to addressing the world’s biggest challenges in the areas of water, energy and communities.GHD is a global network of multi-disciplinary professionals providing clients with integrated solutions through engineering, environmental, design and construction expertise. Our future-focused, innovative approaches connect and support communities around the world, resiliency and sustainability for generations to come.Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals connected by over 200 offices, across five continents – Asia, Australia, Europe, North and South America, and the Pacific region. See our list of office locations and contact numbers in ghd.com/en/about-ghd/office-locations----------------------------------------------------------------------------------------GHD reconnaît et comprend que le monde est en constante évolution. Nous sommes engagés à résoudre les plus grands défis mondiaux dans les secteurs de l’eau, de l’énergie et de l’urbanisation.Nous sommes une entreprise de services professionnels dotée d’une expertise de pointe en ingénierie, en construction et en architecture. Nos démarches avant-gardistes et innovatrices rapprochent et soutiennent les communautés à l’échelle mondiale. En livrant d’excellents résultats sociaux et économiques, nous visons à bâtir des relations durables avec nos partenaires et nos clients.Fondée en 1928, GHD appartient entièrement à ses employés Nous sommes plus de 10 000 employés diversifiés et qualifiés dans plus de 200 bureaux et sur cinq continents : Amérique du Nord et Amérique du Sud, Asie, Australie et Europe, ainsi que dans la région du Pacifique.Apprenez-en davantage sur nous à ghd.com
Similar Jobs
Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
Copyright © 2025 TALENTMATE. All rights reserved.
