Coordinator Projects Interface Technical Projects Division

Job Purpose

Provides interface coordination support to the Major Projects for the handover of technical documentations and respective IT systems includes developing procedures for current systems & recommend improvements can add-value to the performance of the project sections to coordinate with external entities to provide necessary logistics, Vendor support, and administration services.

Job Specific Accountabilities

• Coordinates the development and updates of the Major Projects Group Web Sites and to provide necessary support for the preparation of the Major Projects Booklets, presentations, and media publications.
• Prepares for final review the Major Projects Group quarterly management meeting’s agenda, to report and follow up on pending actions, to prepare minutes, and press releases as required.
• Assists in the coordination of Major Projects Group Management meetings, the preparation and development of procedures, and development of management/progress reports, as required.
• Participates in the development and implementation of business processes automation related to Major Projects.
• Perform the role of the Major Projects Group focal point in monitoring, and facilitating the processing of Letter of Assistance to propose and develop process improvements, procedures, and to participate in system development and testing.
• Provide interface coordination support to the Major Projects Team for the handover of technical documentations, and respective IT systems (Smart plant and Live link), including training, acceptance testing, and resolution of punch list items.
• Provide support/advice to the Project Management Team on relevant interfacing matters related to interpretation of various End User specific requirements with respect to SamrtPlant and Live Link Systems, and respective project exhibit update.
• Maintain close coordination and follow up with respective Government Organizations, Local Authorities & Suppliers to ensure effective delivery of projects related services, and No Objection Certificates (NOC).
• Expedite, with respective Vendors, the mobilization arrangement of Service Engineers required during the projects commissioning, and warranty stages.
• Coordinate the consolidation of the Major Projects cargo shipment schedules and to provide support for other logistics activities in order to ensure timely and safe delivery of equipment.
• Arranges and coordinates various Major Project’s events, Seminars, and workshops. Assist in reviewing actions plan resulting from these events/workshops, and to follow up on progress and prepare status reports.