Coordinator Contracts Maint Performance And Improvement Sec - Das

Job Purpose

Plan and coordinate services for tenders and award activities ensuring compliance with Company’s approved policy and procedure. Provide supporting services when required in the “Interpretation” of contract agreements and service orders during the course of initials requirements identification, tendering process and administration and services orders “close-out”.

Job Specific Accountabilities

Contracts Coordination & Support:

• Liaise and coordinate with end-users on the service order requirements. Identify where deficiencies in ‘Scope of Work’ acceptance and specifications are noted. Suggest modifications to scope of work to improve clarity.
• Issue specific contractor pre-qualification documents as necessary in liaison with End Users to prepare proposed list of tenderers for approval in accordance with ADGAS policy guidelines.
• Prepare tender enquiry documents against specific requests of Users addressing the commercial and contractual matters in accordance with Company policy guidelines.
• Issue invitation to tender bid to Contractors and arrange for Contractors visits for pre-tender meeting, if necessary. Clarify the Contractor’s requirements during the tender.
• Coordinate the development of tender evaluation procedure and criteria in conjunction with bids evaluation.
• Prepare commercial/contractual evaluation for service order including analysis of quoted rates and process to reveal the pricing strategies adopted by various tenderers.
• Arrange pre-award meetings, clarifications and negotiations with bidders prior to service order award when authorized by Management. Includes preparations award letter and create/issue service order in the Contracting system with its amendments as and when required.
• Ensure that contracts/service orders files are maintained in accordance with Company’s policies and requirements.
• Coordinate and provide support to end users on matters as and when required in terms of interpretation, amendments and claims/disputes.
• Coordinate between Finance and End Users for payment and close out of contracts/service orders and also the performance bond as and when required. Arrange and carry out the opening of service orders tenders.
• Coordinate with end users for the annual review of the contractors’ performance for the provided services to conclude whether these contractors can be used in future tenders.
• Monitor the expiry and renewal of contract/service orders from system data/reports for long term manpower service orders