Bid Coordinator_ Emirati National

Job Description

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

WSP is seeking a Bid Coordinator (Emirati National) to support the end-to-end bid and proposal process, ensuring timely, accurate, and compelling submissions. This role works closely with business development, technical teams, and project teams to gather information, prepare documentation, and deliver high-quality proposals aligned with client requirements.

Responsibilities

Proposal Administration

• Monitor and maintain the proposals/tender inbox, ensuring timely logging, allocation, and response to incoming opportunities and correspondence.
• Demonstrate reliability and good attention to detail
• Track clarifications, addenda, and amendments received through the inbox, ensuring they are promptly circulated to the wider team.
• Escalate urgent opportunities or issues identified through the inbox to senior bid staff or management.
• Support the distribution of bid-related communications and updates to the appropriate stakeholders.
  
  
  

• Coordinate and prepare PQQ and EOI submissions in line with client requirements.
• Compile and maintain up-to-date company information, certifications, policies, and standard documents required for submissions.
• Manage submission processes through client tender portals, ensuring compliance with requirements.
• Track progress of submissions and maintain records in the bid register.
  
  
  

• Provide administrative assistance to Proposal Managers, including document formatting, proofreading, and compliance checks.
• Assist in compiling CVs, project references, and supporting materials for proposals.
  
  
  

• UAE National (with valid Family Book).
• Bachelor’s degree in Business Engineering, or another relevant field.
• Minimum 2 years (ideally up to 4 years) of relevant experience in bids, proposals, business development coordination, or tender support.
• Excellent command of English and Arabic (written and verbal).
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable using document version-control tools; familiarity with proposal software (e.g., SharePoint, Aconex, etc.) is a plus.
• Strong organizational skills, attention to detail, time management, and multitasking abilities.
• Ability to work under tight deadlines, handle multiple bids simultaneously, and coordinate with cross-functional teams.
• Strong communication and interpersonal skills.
• Graphic skills are a plus.