Assistant Project Manager

Job Description

With more than 14000 people around the globe, GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.

If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you’ll find that here at GHD.

Were looking for an Assistant Project Manager to join our dynamic team and coordinate the development and release of building projects from both a legal and an executive perspective, aiming at approval by public agencies and execution of work, in accordance with current standards and regulations.

Responsibilities

• Supports the Project Manager as the Company representative with the client and selected subcontractors during the program execution. Frequently interfaces with upper-level management and client personnel.
• Follows up on instructions and commitments associated with the project.
• Monitors contractor performance pertaining to schedule and conformance to plans and specifications.
• Supports Project Manager in overseeing of the Project Execution Plan, Health and Safety Plan, Quality Assurance/Quality Control Plan, and other documents as required. Ensures that the project meets or exceeds goals established in these plans.
• Oversee time and cost budgets inclusive of initial set up with the direction of the senior project management team.
• Demonstrative capability in project controls (scheduling, cost reporting, forecasting, variation management etc).
• Monitoring and evaluating project performance in line with time and budgetary constraints.
• Communicating project performance results with the project management team.
• Managing changes in project processes to resolve identified shortcomings in operational methods.
• Plan and coordinate the resources for each job including inputs from other offices, sub consultants and other suppliers, and manage all jobs to deliver them on time, within the budget.
• Performs other responsibilities associated with this position as may be appropriate to support the Project Manager.
• Regulatory and Compliance Management: Investigate standard incidents using current regulatory and compliance processes, systems, and procedures, and take action to solve immediate compliance issues. Advise more senior colleagues on more complex problems.
• Stakeholder Management: Plan and deliver stakeholder engagement activities to develop effective working relationships for projects and to ensure that stakeholder needs and concerns are identified and met.
• Leadership and Direction: Explain the local action plan, to support team members in their understanding of what needs to be done, and how this relates to the broader business plan and the organizations strategy, mission, and vision; motivate people to achieve local business goals.
• Performance Management: Respond to personal objectives and use performance management systems to improve personal performance; or monitor the performance of the team, allocate work and review completion, take appropriate corrective action to ensure timeliness and quality, and contribute to formal individual performance management and appraisal.
• Organizational Capability Building: Provide coaching to team members to develop their skills.
• Requirements Management: Identify, elicit, and document project/process requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Define the testing scripts and verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
• Project Scope Definition: Manage the delivery of research, workshops, and other activities to support the specification and agreement of project deliverables.
• Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
• Project Risk and Issue Management: Identify and evaluate risks, issues, dependencies, and constraints associated with the project, escalating matters where appropriate. Where necessary, develop, agree on, and implement solutions to overcome these concerns.
• Client & Customer Management (External): Manage relationships with small clients while also helping senior colleagues manage relationships with larger key clients and customers.