Assistant Officer - Administration

The Assistant Officer – Administration will provide remote administrative support to the Facilities Management department, ensuring smooth coordination of daily administrative activities. Responsibilities include maintaining employee records, monitoring attendance, preparing reports, managing correspondence, updating spreadsheets, coordinating with HR and operations teams, and following up on assigned tasks. The ideal candidate should have good communication and organizational skills, basic knowledge of Microsoft Office, and the ability to work independently in a remote environment.

Responsibilities

• Provide administrative support to the Facilities Management department.

• Maintain and update employee records, attendance, and leave records.

• Prepare daily, weekly, and monthly reports using Microsoft Office.

• Coordinate with HR, Finance, Operations, and site teams.

• Manage emails, correspondence, and electronic documentation.

• Assist in monitoring timesheets, overtime, and staff deployment.

• Track purchase requests, invoices, and service requests.

• Follow up on maintenance work orders and operational activities.

• Assist with employee onboarding and other HR administrative tasks.

• Attend virtual meetings, follow up on assigned tasks, and ensure timely completion of administrative activities while working remotely.

Qualifications

• UAE National (Emirati) only.
• Diploma or Bachelors degree preferred.
• Fresh graduates are welcome to apply.
• Basic knowledge of Microsoft Office.
• Good communication skills in Arabic and English.
• Strong organizational and time-management skills.
• Willingness to work remotely and coordinate with the Facilities Management team.