Assistant Officer - Administration

Job Description

Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

Responsibilities

Maintain and update FM administrative records, trackers, and databases.

Support preparation of reports, presentations, letters, forms, and other documents.

Coordinate with site teams regarding work orders, maintenance activities, and service requests.

Track attendance, staff deployment, assets, PPM schedules, complaints, and operational requests.

Follow up on pending tasks and ensure timely updates from relevant teams.

Assist with procurement-related documentation and administrative processes.

Maintain proper filing and documentation for audits and compliance requirements.

Coordinate meetings, appointments, and internal communications.

Support client reports and other Facilities Management documentation.

Perform other administrative duties assigned by the management.

Qualifications

UAE National with valid Family Book.

Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.

Fresh graduates are welcome to apply.

Good communication skills in Arabic and English.

Basic to good knowledge of MS Office, particularly Word and Excel.

Strong organizational and coordination skills.

Attention to detail and ability to maintain accurate records.

Ability to work independently in a remote/hybrid environment.

Willingness to learn Facilities Management operations and administrative processes.