Assistant Financial Officer

Job Description

The College of Humanities and Social Sciences is recognized as one of the nation’s leading colleges in the humanities and social sciences. It serves a diverse community of more than 4,000 students and employs over 200 faculty and staff members representing a wide range of cultural and professional backgrounds. The College is committed to academic excellence, innovative research, and meaningful community engagement. To support its financial and operational objectives, the College is seeking a highly motivated and detail-oriented Assistant Financial Officer to join the Dean’s Office. The successful candidate will provide financial and administrative support to the College’s operations, contributing to effective financial planning, budget management, and compliance with institutional policies and procedures. Job Summary: The Assistant Financial Officer supports the financial management and day-to-day fiscal operations of the College. Working closely with the Financial Officer and the Dean’s Office, the role assists in budget preparation and monitoring, financial reporting, procurement and payment processes, reconciliation of accounts, and ensuring compliance with university financial regulations. The position also provides financial guidance to academic and administrative units, supports resource planning, and contributes to the efficient and effective management of the College’s financial operations.

• Preparing and following up on all financial transactions for the organizational unit and ensuring their implementation in the financial system.
• Coordinating and communicating with other departments regarding all financial transactions received by the organizational unit that require the approval of the direct supervisor and reviewing them before final approval.
• Auditing financial transactions received by the organizational unit.
• Supervising the preparation of the organizational unit's budget and submitting it for approval.
• Monitoring the organizational unit's budget items periodically and making transfers as needed.
• Preparing and following up on the organizational unit's procurement plan.
• Carrying out and following up on all procurement and service transactions for the organizational unit.
• Coordinating the procedures for creating purchase requests, purchase orders, contracts, and related procurement documents.
• Creating contracts, purchase orders, and financial reservations.
• Implementing all financial requirements related to petty cash advances, travel tickets, compensation, and supplier invoices.
• Performing any other duties related to the nature of the work as assigned.
  
  

• Minimum 5 years of financial field experience.
  
  

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in financial operations, budgeting, and procurement.
• Strong knowledge of financial systems and procurement procedures.
• Excellent analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.