Assistant Facilities Manager 10D25

The Assistant Facilities Manager plays a crucial role in ensuring the efficient operation and maintenance of facilities. This position involves supporting the Facilities Manager in various tasks, including coordinating building services, managing vendor relationships, and addressing any facility-related issues. The ideal candidate will possess strong organizational skills, the ability to handle multiple tasks simultaneously, and excellent problem-solving abilities. They will be responsible for ensuring that the facilities are safe, clean, and conducive to productivity. This role requires good communication skills to collaborate effectively with the facilities team, clients, and service providers. A proactive approach and attention to detail are essential to succeed as an Assistant Facilities Manager.

Responsibilities

• Assist the Facilities Manager in daily operations and maintenance of the facility.
• Coordinate and oversee the work of contractors and service providers efficiently.
• Implement and monitor preventive maintenance programs for all facility systems.
• Ensure compliance with health, safety, and environmental regulations consistently.
• Conduct regular inspections to identify and resolve maintenance issues promptly.
• Manage facility-related budgets, invoices, and procurement of materials adequately.
• Liaise with tenants to address facility-related concerns and ensure satisfaction.
• Maintain accurate records and documentation on facility operations and incidents.
• Assist in space planning, allocation, and any office moves or reconfigurations.
• Oversee security operations, including access control and emergency preparedness.
• Assist in the development and implementation of facility sustainability initiatives.
• Support in the planning and execution of facility-related projects and renovations.

Requirements

• Bachelor’s degree in facilities management, business administration, or related field.
• Minimum of 3 years of experience in facilities management or related role.
• Strong knowledge of building systems and maintenance management practices.
• Excellent organizational, communication, and problem-solving skills required.
• Ability to manage and coordinate multiple tasks and projects effectively.
• Proficiency in using facilities management software and Microsoft Office Suite.
• Familiarity with health, safety, and environmental regulations is mandatory.